It is not easy to plan an event. Even experienced planners tend to scratch their heads from time to time. People often fail to grasp the complexity that lies beyond simply booking a venue and sending out some invitations. The hidden costs and last-minute cancellations are real-life scenarios that would give anyone a headache.
And that is a fact. Luckily, there is a solution, or a saviour, if you want to call it that. Get yourself an Event Consultant on the team, and watch your wallet stay full and your worries fade away.
Maximise to the Last Coin
Funny phrase, but it holds much more significance than you think. It emphasizes the importance of being frugal and carefully managing small amounts to achieve greater financial success — in other words, ROI.
“Watch the pennies and the dollars will take care of themselves.”
– Benjamin Franklin
Event Consultants do just that. They optimize your budget; help make sense of what is a crucial need versus a want, and guide you to spend where it truly matters. They also aid in preventing major financial disasters by spotting risks and performing assessments before they become costly errors, such as overtime fees, unexpected charges, or permit requirements.
As well, saving without compromising on quality, Event Consultants have a full set of tricks up their sleeve when it comes to repurposing assets for décor, staffing, and more. They are full of ideas! Which will save you a buck or two!
Vendor Negotiations with Ease
Working in the industry for so long has its own benefits. Event Consultants usually have established relationships with various vendors, which can mean only one thing: better deals for the best value.
They are experts in negotiations, reading the fine print, and ensuring everything complies with regulations, permits, and insurance requirements. This can be tricky if you are unaware of extra steps, which could lead to fines or worse, a lawsuit. Security is no joke.
In addition, knowledge of market rates can make a big difference when doing your search. When you are long in the event industry, you do not get fooled by overpriced quotes, ensuring you are not overpaying for services! Event Consultants can help you secure complimentary upgrades, extended rental times, or bonus services that you might not be able to obtain by negotiating on your own.
Logistical Planning
Time is money. When you start valuing your own time per hour, it makes more sense to hire someone to do the job for you. Spend your energy elsewhere and let the Event Consultant handle the logistics. They will keep track of timelines and workflows, taking tasks off your plate, reducing stress, and allowing you to focus on the bigger picture while they manage the small, tedious details.
By allowing Event Consultants to supervise and plan schedules, you will avoid any late fees and ensure staff, vendors, and guests are where they need to be without overstressing.
You should enjoy an event, not the other way around — and that includes the planning process.
ROI – Return on Event Investment
A successful event does not require a big budget; just an idea and well-executed planning can win you a Best Event Design award. We have a record to back this up. This would not be possible without a seasoned professional handling the planning process.
Remember, for an Event Consultant, it is in their best interest to make your vision a reality. And it is not only about staying within a reasonable price tag. It is also about what your event stands for in terms of engagement, profits, and message. An exceptional event will generate leads and enhance brand value, yielding high metrics of satisfaction and impact. This is the kind of event you want.
Post-event matters too.
Event Consultants will analyze and explain what went wrong and how to improve it for next time for a higher ROI!
Conclusion
In short, long story, they save you time, money, cutting costs, getting your deals, avoiding any overpriced quotes, stress, and allowing you to enjoy the process and the event itself. So yes, an Event Consultant is an investment. However, it is worth it.
